In the „Options“ you will find all the settings for the software and the account in general.
System settings by the provider support
The provider support makes important default settings that the customer can't change:
- Private Mode Feature: Hiding or deleting of private data
- Storage-duration of GPS raw data (history) and reports
- Activation of advanced archiving
- Activation of SMS/call-alarm packages
- Activationi of additional modules and interfaces
Please contact support.
Options General Tabsheet
Function or field | Description |
Customer | Name of the account / type of customer account of the backup of the data into the data archive (optional) |
Time zone | Correct time zone should be set |
Reporting Footer | Change the footer of the reports |
Use Reporting Logo for Main Logo | The reporting logo is also used as the logo in the user interface |
| System Language | German or English for alerts, software, and system news |
Vehicle lettering color | Color of the vehicle name in the map |
SMS Alarm 1 | Receives the SMS and Call alerts Always enter phone numbers using the country code +43… Separate multiple recipients with a comma |
Comma Format | Change between comma and point as separator in reports |
Hide Logo/ header in Excel reports | Deactivate the logo in the excel report |
Receive Annual Report by E-Mail (weekly) | Receive logbooks of the last 12 months as a backup |
Alarm email if vehicle stops sending | Receive an alert (daily) if a vehicle turns “orange” (which means it hasn’t sent for more than x hours) |
Not sending asset alarm email address | Recipient of alert if a vehicle stops sending for a while |
E-Mail SMS OFF | Switch off Email and SMS alerts |
Remuneration Calculation (optional) | Activate Remuneration Calculation for a person/driver |
Time Recording (optional) | Activate Time recording table |
Country Change Logbook Split | A new trip is started (e.g. for Remuneration Calculation) when the country changes TeleAtlas data required |
E-Mail Report Annual report | Recipient of the annual reports |
Country Leaving Alarm Type | Delivery of the alert as an email, SMS or call if a vehicle is outside the home country See vehicle configuration |
Iso 2 Adress Search Country | Home country for the adress search |
Automatically create new Driver | Activate by default so that new drivers are created when a new driver recognition is used If this function is deactivated, no new drivers are created automatically when a new driver identification is used |
Keep Summer Time | Historic data from summer time that is sent during winter time will be shown in summer time |
Speeding Minimum Duration | Alarm is only triggered if the duration is exceeded |
Unnamed Driver Alarm | Alarm is triggered if an unnamed driver uses a vehicle only with the driver recognition code |
| Report Diagrams | Historic data from summer time that is sent during winter time will be shown in summer time |
Options GUI1
Function or field | Description |
Asset list Refresh Time [sec] | Refreshes the Asset list periodically |
| Max. Geofences for list | Maximum entries in the module to reduce loading times (Attention: also limits filters) |
Logbook showed recoreds | Number of lines in the logbook module |
Alarm List Refresh Time [sec] | Refresh time for the events and alerts (right) |
Logbook max. search records | Number of search records |
Reports show fuel | Vehicles with CANBUS will also show fuel data in the reports |
Reports show hours | Operating hours will be shown in reports Operating hours are based on ignition ON |
| Map – first point at movement | The B beginning point in the history will show the time of the first movement |
| Geofence Import update | Activate this option to import geofences via excel |
| Debug | Get more debug messages |
| New Window | Opens the asset list or logbook module as new browser window |
| Hide assets out of service | Old / archived assets are not shown |
Show Route Module | Route module (optional) can be shown |
Secure Driver Mode | Driver Logins only see the logbook module and selected reports, they can only change the comment. |
| Show additional inputs | Additional inputs are shown in some standard reports |
| Show Comment in Operation Report | The logbook comment is displayed in the operating times report (for trips and waiting times) |
| Show Temp 1 to 3 | Temperature is displayed in logbook |
| Movement Alarm Min. Speed | Movement Alarm (without ignition) is only triggered if the minimum speed is exceeded |
| Driver Alarm Min. Speed | The alarm for a missing or wrong driver is triggered if the minimum speed is exceeded |
Options GUI2
Menu elements and modules can be displayed and hidden. Seperate modules are optional or chargeable.
The width of the control panel (vehicle list) can be changed.The changes apply from the next login or reload the software (F5).
Function or field | Description |
Function checkboxes | These functions can be enabled or disabled in the software |
| Control panel width | Increase or decrease the size of the left-hand asset list |
| Alarms/Messsage panel width | Increase or decrease the size of the right-hand asset list (not movable) |
| User interface version | Version 1: fixed page width Version 2: moveable side windows Version 3 (2019): left-hand alarms |
| Shortcuts | Display shortcuts with the vehicle status below the map |
Options Privacy
The privacy options can be set by the provider upon delivery. After saving for the first time, the options can no longer be changed by the customer (administrator user). If you have any change requests, please contact support.
Function or field | Description |
| 100% Private Mode | Hides private data in reports and position |
| Geofenceprocessing at private Trips | Geofence areas are used for private trips |
| No Addresses in ... Reports | Addresses are hidden in many reports |
| Disable Extended Person Fields | Shows/hides some additional fields for people/drivers |
| Change GPS data if private/business is changed by user | If a business trip is subsequently made a private trip via the logbook module or the smartphone app, the GPS data of the tracks are subsequently hidden |
| Report Filter Business Only Checked | Private Trips are no longer displayed in reports |
| Show Logbook Module | The module can be hidde/shown in the overview |
Restricted Logbook:
| Addresses, times or geofence areas are not displayed in the logbook reports (logbook without times) |
Options Data export and automatic solutions
How long data is saved in the GPS Fleet software is set in the data export.The storage period settings can be changed by your provider (support) and depend on your service contract. Differences are possible.
Export the data in time before the retention period expires. The data is deleted after the set duration.
The user is responsible for regular inspection, export and backup.
| Function or field | Storage period in days (example), then automatic deletion |
| Software GPS Detail Data (Days) | 100 ... GPS raw data such as the current GPS position, the lane and speed |
| Software Logbook Data (Days) | 1200 ... Reports such as the logbook, monthly overview, waiting times, etc. |
| Software Customer Geofence Data (Days) | 360 ... Entering and exiting reports in geofence areas, geofence reports |
| Software Alarm Data (Days) | 30 ... Alarm report, events in alarm list |
| PDF/XLS Export GPS Detail Data (Days) | 180 ... GPS lane export as Excel to the data archive |
| PDF/XLS Export Logbook Data (Days) | 1200 ... Logbook export to data archive |
| PDF/XLS Export Customer Geofence Data (Days) | 800 ... Entering and leaving reports in geofence areas |
| PDF/XLS Export Alarm Data (Days) | 90 ... Events in alarm list |
| Zip File Password (readonly) | Required password to open data in data archive |
Options Data export (data archive)
Data archive can be opened under options.
You can choose from report type, year, and months in the data archive.
With the filter, individual vehicles can be selected and the download can be executed. 
You can download complete annual reports.
After the download, the file must be unzipped with the correct password.
Use the free 7-zip programm to unzip the and open the downloads.
Re-Import Archived Data
Archived Excel lanes can be re-imported. Search for the device with the correct date in the data export and save the zipped file locally with DOWNLOAD.
Import Archived Data via Data Import
The unzipped Excel archive data can be imported again via the data import. After the successful upload, the track for the period is displayed in the GPS Fleet software. The track will be deleted from the software at the next deletion date (usually within 24 hours).
Options Assetlist
With the columns "Driving time today" and "Driving time since last break" the driving time of the vehicles can be checked very quickly.
| Funktionen | Description |
| Assetlist Refresh Time (sec) | Standard: 30 If there is a larger number of vehicles, we recommend updating every 10 minutes to reduce loading times |
| AssetList: load Person information | Shows driver information |
| AssetList: use Filter for Assetname only | The text filter searches for vehicle names or other content |
| AssetList: load Asset Group Information | Shows vehicle groups |
| Hide Subgroups of hidden Assetsgroups | Hides groups that should not be seen by the operator |
| Drivingtime Definitions | Variant of the logbook:
IVMS Variante
|
Options Map
Function or field | Description |
Assetname text color | Color of the asset names in the map |
Map min. idle time [sec] | Minimum time to show the symbol in the map |
Map min. waiting time [sec] | Minimum time to show the symbol in the map |
Show speed bubbles, names, and arrows | Show/Hide the symbol |
| Large Icons with Heading |
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| Heading Mode: Overwrite Default Icons | |
| Show geofence names | Shows names in the map |
| Show all geofences | Shows all geofences |
Check all in tree | All are activated after login |
Last Track based on Real Clock | Show last track can be selected based on the real time (10 minutes from now) or based on the time when the asset has sent its last position (10 minutes after it stopped there) |
Map Arrows amount | 100: standard amount of arrows in the history 200: double the amount 500: 5 times more arrows 50: half of the arrows in history |
Map arrows amount | 1: 1 arrow 50: half of arrows 100: 100% 200: double amount |
| Line width (1-6) | Width of history line |
Icon size 5 - 20 | Size of icons 5: half size 10: standard size 20: double size |
ARC GIS | Enable additional mapping provider |
Geofence-Symbol | Standard symbol |
Geofence Pattern | It will always show the area pattern |
KML Map 1/2 | Name of the map layer It is possible to show a KML map layer |
KML Map URL 1 /2 | http url of the kml map (must be located on a webserver) |
Options Geofence Import
These fields are used for the automatic import of new geofence areas. Refer to the Geofence section for more details.
Function or field | Description |
Geofence Import min. detail (0 – 11) | 4 standard value Refer to geofence import interface section |
Geofence Import min class (0 – 5) | 4 standard value |
Ignore Relation for Reporting | If activated, the time restrictions on the geofence only apply to the alarms |
Point-of-Interest Features
The feature shows the distance to the next distinctive point in the address field as an addition or alternative to a missing address.
Function or field | Description |
Show closest POI if no address is found | If there only is a lattitude and longitude, the distance and name to the closest POI will be shown |
Always show closest POI | the distance and name to the closest POI will be shown, regardless whether there is a street name or a lat/long |
Options Advanced
| Function or field | Description |
Hide GPS positions when moving with ignition OFF | Deactivated by default: If the vehicle has the ignition configured for the digital inputs and the ignition is OFF and the vehicle is moving (towing, transporting on a low loader, ...),changes in the GPS position are NOT displayed by the software. Advantage: jumps and GPS inaccuracies are not displayed in the history. Disadvantage: towing vehicles aren't displayed. Activated: If the ignition is configurated for the vehicle's digital inputs and the ignition is OFF and the vehicle is in motion, changes in the GPS position are still displayed. Advantage: towing and transport are displayed. Attention! Many tracking devices only send data when the ignition is ON. A configuration update may be necessary to use this function. Contact our support! |
Canbus Auto Calibration (daily) | For devices that transmit the mileage from the vehicle's CANBUS, the actual mileage is transferred to the logbook during the first stop. The starting mileage of the second trip of the day begins with the actual mileage. |
Test E-Mail, SMS, and Call | Triggers an alarm email, an alarm SMS or an alarm call to test delivery. Requirenments: SMS/alarm package must be configured and SMS/alarm credit must be available. If you have any questions/problems, please contact our support. |
Options Optimization
RFID options (optional, BETA-Feature)
The RFID options are used for wireless sensors
Function or field | Description |
Autocreate | Activate this checkbox during the starting phase so that all new rfid sensors are added to the software. If you want to stop adding new rfid sensors, deactivate this option again |
RFID TAG | Typ of the newly added chips
- Starting with 8 from 800 till 8FF => Temperature Chip, the value is the temperature in °C - Starting with B from B00 till BFF => Movement Chip, the value signals the amount of movement - Starting with 9 from 900 till 9FF => Humidity Chip, the value is the humidity |
RFID Power low event | for future use |
RFID Asset Alarm | for future use |
RFID Geofence Alarm | for future use |
RAG Options (optonal)
Function or field | Description |
Night Shift | Start and end time for the lower speed limit |
| KML Street precision | Field for the KML overlay |
| KML speed file | Directory for the KML file |
| RAG shows speed | add the speed to the RAG report |
| RAG min speed | Lower speeds are ignored for the harsh braking alert |
| RAG min KM | Shorter distances are ignored in the RAG report |
| Group RAG | Change the grouping in the RAG report |
Options for Tours (optional)
Function or field | Description |
Account uses Tours | Activates the tour module |
| End tours after x hours | Active tours will be stopped automatically |
| End tours after y hours without new event | Active tours will be stopped automatically after y hours without new event |
| Worktime | Used for the tour optimization |
Options for DC Tempore Device Center (optional)
Function or field | Description |
Export Device Center Masterdata | Activates the data export |
| Mode | Std ... standard function Group ... use more then 1 person on a contact |
Shift ... for future use Group shift ... for future use | |
| Stop actions automatically (HH) | If a person forgets to do a lougout booking, the device will automatically do the logout booking if the start booking is prior to this time |
| Duration recording | for future use |
| Activity change by data media | Activities can be changed by using TAGS |
| Export Staff Nr. | Person staff number is exported to the Tempore Device Center |
| Device Center Export | Starts the export of the updated data file |
| Zip transfer | The data file will be compressed |
| Group Maximum | Number of key (persons) that can be added to a tempore device |
| Activity Recording by data media | For future use |
| Allow manual stop | Activities can be stopped by pressing the buttons (for future use) |
| Automatic stopp at hour (hh) | Timing for doing the automatic logout bookings |
Activities for Tempore or Navigation devices
Activities are used for Tempore or navigation devices to show activities
Activity Groups
The activity groups are used for Tempore so that the activities can be grouped for different users.
Function or field | Description |
Add new activity group | New groups can be added Select the activity that belongs to the group |
Update / delete activity group | Double-Click on the activity group to change the activities.
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Field definitions for dynamic fields (optional)
You can add/update/delete fields that can be used for reporting. The fields can be shown for assets, geofences, person/drivers, time entries, etc.9
Field lists for dynamic fields (optional)
The list entries are used for the selection list for the dynamic extra fields.
Options Areas
Areas are a type field that is used for geofence elements and persons. It can be used to organize geofences and persons.
Admin User
The password for the admin user can be changed.
The admin user also has an assigend driver (can be used for the smartphone app)
Positions for Persons/Drivers
You can configure the positions for the pulldown for the drivers.
Options - Messaging
You can change the Tour Master Template, so that your orders contain additional fields.
You can use %fields% to show different tour attributes. Contact your vendor for a list of %fields%.
Apps & Communication
You could configure your own Mail-Server to send out orders to your drivers.
The checkboxes SMS, Navi, Email are used to set the standard communication mode with your drivers.
Advanced
used to set the XML API Key that is used for the JSON interface.
Find more Details about the JSON interface here.
Operating Data Logging
The orange and red colour difference is used for the operationg data report that compares the duration of Ignition ON time with the duration of a working signal input (digital input 1, 2, 3 or 4).
If Record Dynamic Field History is checked, the data inputs are stored in a list. This can be used for changing data inputs:
